C-941 is the master record.
Every description, dollar, date, and attachment must reconcile back to it.
Preparing • Reconciling • Submitting • Approving
Change orders without the chaos.
Use the five stations below to turn project changes into a clean, traceable, owner-approved C-941 package.
THE HOLY GRAIL
C-941
Master record
01
3 min
Know the rules
Field Guide
C-941 = SOV.
The dollar amounts and line-item changes must match the Schedule of Values.
Every change is traceable.
Name the action and show the same adjustment in the SOV Changes column.
No signature. No approval.
A verbal “go ahead” does not authorize cost. The Owner’s signed C-941 does.
Process at a glance
From field change to final record
- 1IdentifyChange is discovered
- 2GatherContract info + backup
- 3ClassifyAdd, delete, increase, decrease
- 4UpdateSOV Changes column
- 5CompleteDescription + price
- 6ReconcileC-941 math = SOV
- 7TimeComplete if affected
- 8AttachSOV + supporting documents
- 9SubmitReview + authorization
- 10VerifyOwner signed?
Ready? Build a traceable description next.
02
2 min
Make it traceable
Description Lab
What is happening?
!
Mirror this in the SOV. The adjustment belongs in the Changes column, and the SOV must show every contract line item.
The story is clear. Now make the math behave.
03
5 min
Box 1 through Box 5
Math Lab
Training note: Use the actual project records and applicable NMGRT amount for a live Change Order. These starting figures are examples only.
Numbers agree? Time to face the signature gate.
04
1 min
The non-negotiable
Approval Gate
Stop. Check the signature.
Has the Owner signed the C-941?
The Owner’s signature confirms authorization and protects the contractor from committing materials, labor, equipment, or other added cost without formal approval.
×
NOT APPROVED
Do not purchase material or commit added cost based on verbal confirmation.
Engineer
Recommendation, when required.
Owner
Authorization is the approval gate.
Funding Agency
Approval, when applicable.
Signature status is clear. Finish the package.
05
0 / 10
Before submitting
Final Check
⏱
Contract Time check: If this change affects Substantial Completion or readiness for final payment, complete the C-941 Contract Times section using the project’s actual contract records.